Manage Projects

Reaching goals through collaboration

Executing and managing Horizon Europe projects requires collaboration. Author-e is an environment for collaborative writing, sharing files and monitoring costs.

Project setup

Congratulations, your consortium has received funding for your Horizon Europe project. Now you can benefit from Author-e during the project phase. The project structure (work packages, tasks, deliverables and milestones), templates with EC instructions for technical periodic reporting, person-months and budgets is easily set up in Author-e. If you used Author-e to write your proposal, the structure is automatically converted to a project.

"After a proposal has been successful and the grant has been awarded, the real work in terms of research management starts. For the Project Coordinator, this implies that several management tasks will start consuming considerable amounts of his time."*

Collaboration between participants

Now everything is ready for an efficient, effective and a structured collaboration. Assignments with deadlines guide users through deep links to their designated part of the periodic report, deliverable or any other document that requires collaboration. This allows users to start editing immediately in a Word-like interface.

You can define project-specific templates and styling themes to enforce project branding. Project members can share and update files and folders in the document management module. With a few easy steps users create their own documents for deliverables, publications, etc.

In the financial module of Author-e only the project members can view the budget and add the actual costs of their respective participating organisation.

"In most FP6 and FP7 projects with a high performance rating, the coordinator tried to share information with other consortium members in a timely fashion, trusting them to deliver as needed, and discussing any issues person to person."*

Project progress and monitoring costs

While project members are working together, you have an overview of the project's scientific and financial status. The progress can be easily monitored with Author-e’s collaborative authoring module: all information is in one place and track changes is fully implemented. If needed, task reminders can be sent.

With the financial module you monitor the planned budget versus actual costs, and adjustments can be made or budgets transferred. Predefined pivot tables enable you to monitor costs in ways that differ from the obligatory reports. You can customise these tables to meet specific requirements.

Horizon 2020 project procedure.PNG

EC participant portal

The periodic technical report is generated as a Word file, saved as a PDF and uploaded to the EC portal. The financial management module generates the explanation of the use of resources and Form C, which can be entered in the portal.

Dissemination website

The dissemination website is created with Author-e. The structure of an Author-e document reflects the website pages. FP-tools assists with the website design. During the project, the website can be easily maintained and republished.
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